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Month & Day Of

Coordination

The Agency Collective

LUXURY WEDDING SERVICES FOR ALL MAJOR HAWAII ISLANDS, CALIFORNIA, AND BEYOND

We'd be delighted to come alongside you and assist you with all of the intricacies that go into coordinating your special day. Our objective is to make this experience as stress-free as possible so that you can fully immerse yourself in this wonderfully memorable time with your friends and family.

"Our day-of coordinators are in charge of ensuring that the already-made arrangements are carried out flawlessly."

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A Stress-Free

EXPERIENCE

LOOKING FOR AN EXPERT ASSISTANCE FOR YOUR BIG DAY? WE PROVIDE A STRESS-FREE  EXPERIENCE FOR THE FINAL AND MOST IMPORTANT DAY. 

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OUR COLLECTIONS

Month of Coordination

 

DETAILS

Make sure all of your details are taken care of when you purchase our Month of Coordination Package. We recommended purchasing this package 5 to 7 weeks before the wedding date. 

INCLUDES

  • Vendor Timeline for Arrival & Set-Up

  • Wedding Itinerary 

  • Assist with Marriage License + Vows

  • Confirm Final Guest List 

  • Assist with Seating Chart 

  • Assist with Vendor Final Payments

Wedding Detail Services

Rehearsal Coordination

 

DETAILS

Let our experienced coordinators assist you in making sure that your rehearsal is stress-free. We offer on-site, off-site, rehearsal dinner planning, and adventure options for your attending members. 

INCLUDES

  • Schedule a Rehearsal Location 

  • Review Floor Plan 

  • Confirm with Vendors & Participants

  • Create Timeline and Send to Participants

  • Run Through Rehearsal 

  • Confirm Final Details for Day Of Wedding 

Lunch Table

Day of Coordination

 

DETAILS

Whether you choose to have The Agency Collective as part of your ceremony, reception, or both; we will strive to make your experience outstanding. Let your worries float away so that you can be completely present on your special day. 

INCLUDES

Ceremony

  • Execute Layout Plan: Vendors + Staging 

  • Oversee Ceremony Timeline

  • Distribute Bouquets and Boutonnieres

  • Oversee Wedding Party Lineup 

  • Oversee Vendor delivery, setup & breakdown  of rental equipment

  • Distribute Final Payment/Gratuities – Service staff, Musicians, Officiant, Florist, etc.

  • Final Walkthrough 

INCLUDES

Reception

  • Execute Layout Plan: Vendors + Staging 

  • Oversee Reception Timeline & Itinerary

  • Ensure Arrival and Set-Up of Personal Items (Guest book, programs, champagne flutes, cake knife and server, card box, menu cards, table names, and numbers, etc.) 

  • Oversee Reception Itinerary (Announcement of arrival, first dance, toasts, cake cutting, bouquet toss, departure, etc.) 

  • Secure Gifts – send them to a person of your choice

  • Oversee Vendor delivery, setup & breakdown  of rental equipment

  • Distribute Final Payment/Gratuities – Service staff, DJ, Shuttle, Florist, etc.

  • Final Walkthrough 

Wedding Table

Full-Service Coordination

 
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INCLUDES

Ensure that your wedding planning experience is worry-free by choosing our full-service option. The base package includes everything listed below with upgrades available at an additional fee.  Take advantage of special rates from preferred vendors with quality services for your special day. 

  • Month of Coordination

  • Rehearsal Coordination

  • Day of Coordination

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WHAT PEOPLE ARE SAYING?

Best Day Ever

“The team of The Agency Collective went above and beyond to exceed our expectations. They were very efficient and organized with all of our vendors. We actually enjoyed quality time with our friends and family leading up to the big day. We had no worries on our wedding day because everything was taken care of. ”

HEATHER & JAMES MILLER

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Aloha Unscripted Photography Services

Need more assitance?

EXPERTS AT EVERY STEP

  OUR SERVICES WILL SET YOUR SPECIAL DAY APART!

PHOTOGRAPHY by Aloha Unscripted

Wedding Table Decor

Styling & Décor

Tailored options to fit any budget and vision for your wedding. 

Wedding Bride & Groom

Floral & Styling

A stress-free investment that allows you to truly enjoy this special day.

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Sky

HONEYMOON PLANNING

Epic honeymoons don't have to be excessively expensive or difficult to plan. At least, not if you have The Agency Collective staff ensuring that not only your travel preferences are satisfied, but that you also get to enjoy all of our incredible preferred hotel partnerships and VIP services we have to offer (think: room upgrades, spa credits and more).

Pineapples
*  The paid in full discount and other discounts do not apply for major holiday weddings and will incur an additional 20% package fee. These terms apply to events booked for Thanksgiving Day, Christmas Eve, Christmas Day, New Year’s Eve, and New Year’s Day.

*  Paid in Full discounts do not apply to weddings booked less than 30 days out, as we require all final payments to be paid 30 days prior to the wedding date.

* For liability reasons, our Coordinators cannot serve food or drinks to guests, bus tables, hang decorations or anything that require a ladder, or move anything that is heavy enough to require machinery.